SPIN Correction Guidance

Allowable SPIN Corrections

A request correcting a Service Provider Identification Number (SPIN) is a request to change a SPIN that usually doesn’t change the actual provider. There are two categories of SPIN corrections that the SLD can make upon written request at ANY time.

1. We made a data entry error – or you did: If a service provider or SPIN is incorrectly named or indicated in a Receipt Acknowledgment Letter or a Funding Commitment Decision Letter, the SLD will correct the SPIN upon written request and verification.  This includes situations where the right company was named, but the wrong SPIN associated with that company was indicated.  (PLEASE NOTE: SPIN corrections CANNOT be used in a situation where the original Funding Request Number (FRN) was denied (such as, for Telecommunications Services where the service provider was determined not to be eligible); denials have to be addressed through the Appeals process.  The SLD can grant the appeal if there is evidence that an ambiguity existed about which SPIN to use.

2. Your original service provider has merged with, or been acquired by, another company: If a service provider’s SPIN has changed due to the merger of companies or the acquisition of one company by another, the SLD will correct the SPIN upon written request and verification.

For guidance on a SPIN change — which is a change to the actual service provider — please refer to SPIN Change Guidance in the Reference Area of this web site.

How to Request a SPIN Correction

You can request an allowable SPIN correction (not substituting the actual provider of your service, but instead correctly identifying that provider) while your application is under review or after commitment has been made.  PLEASE NOTE: a request to change the SPIN on a Telecommunications Services FRN to a SPIN that is not eligible to provide such services, will result in a denial of that FRN.

To correct a SPIN while your application is under review:

Wait to get your Receipt Acknowledgment Letter (RAL) confirming that your application has been entered into our data system. Photocopy the RAL.

On the FRN that requires a SPIN correction, line out the incorrect SPIN and service provider name and write the correct SPIN and service provider name next to it. Add a note identifying this as a SPIN correction and which allowable service category it falls into.

Make sure that your contact information at the beginning of the letter is correct. Our SPIN team will need to reach you in order to process your request.

Send your marked-up RAL to Data Entry Collections within three weeks of the date on the RAL as follows:

By fax to:

(973) 599-6526

Please include a fax cover page to ATTN: Data Entry Corrections and indicate the number of pages you are faxing.

By mail or express delivery service to:

Data Entry Corrections
Schools and Libraries Division
Box 125—Correspondence Unit
80 S. Jefferson Road
Whippany, NJ 07981

If we receive your SPIN correction request in time, and are able to confirm with you that it is allowable (based on documentation we will request from you), the correction will be reflected in your Funding Commitment Decision Letter.

To correct a SPIN after commitment has been made:

PLEASE NOTE: SPIN corrections CANNOT be used in a situation where the original FRN was denied (such as, for Telecommunications Services where the service provider was determined not to be eligible); denials have to be addressed through the Appeals process.  You or your service provider can request an allowable SPIN correction by letter indicating the service provider name and SPIN indicated on the Funding Commitment Decision Letter and the correct service provider name/SPIN to be reflected on SLD records.  This letter should be labeled SPIN CORRECTION and can be delivered by e-mail or by fax to (973) 599-6526, or by regular mail to:

SPIN Corrections
Schools and Libraries Division
Box 125 - Correspondence Unit
80 S. Jefferson Road
Whippany, NJ 07981

If you are submitting your request by fax, please include a fax cover page to ATTN: SPIN Corrections and indicate the number of pages you are faxing.